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Fill Out Your Wisconsin Doa 3009 Template

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Outline

The Wisconsin DOA-3009 form serves as a crucial document for individuals wishing to volunteer with state agencies. It outlines the responsibilities and expectations for both the volunteer and the agency, ensuring a clear understanding of the terms of engagement. Volunteers must provide personal details such as their name, contact information, and the specific agency they will be working with. The form also specifies the volunteer's scheduled hours, position title, and the nature of the activities they will undertake. Notably, it emphasizes that volunteers are not considered state employees and therefore are not entitled to benefits like Worker’s Compensation. This distinction is vital, as it clarifies the legal standing of volunteers while they perform their duties. The agreement includes provisions for training, safety awareness, and periodic performance reviews, fostering a supportive environment for both parties. Furthermore, if the volunteer will be driving a state vehicle, additional compliance steps are required to ensure safety and proper authorization. The form also contains a section for cash exchange, which is pertinent for volunteers handling funds, highlighting the accountability expected from them. This comprehensive approach not only protects the state but also empowers volunteers by clearly delineating their roles and responsibilities.

Steps to Filling Out Wisconsin Doa 3009

Filling out the Wisconsin DOA-3009 form is a straightforward process. Follow these steps to ensure that you complete it correctly and efficiently. Once you have filled out the form, it should be submitted to the designated state agency for processing.

  1. Volunteer Name: Enter your full name in the designated field.
  2. Address: Provide your complete address, including city, state, and ZIP+4.
  3. Daytime Phone No: List your primary contact number.
  4. Emergency Contact: Fill in the name and daytime phone number of your emergency contact.
  5. Dates of Agreement: Specify the start and end dates in the format mm/dd/yyyy.
  6. Position Title: Indicate your title or role as a volunteer.
  7. Cell Phone No: If applicable, provide your cell phone number.
  8. Email Address: Enter your email address for communication purposes.
  9. Scheduled Hours/Week: State the number of hours you plan to volunteer each week.
  10. Schedule: Describe your availability, such as specific days or if it varies.
  11. Volunteer Location: Name the state agency where you will be volunteering.
  12. Volunteer Supervisor Name: Provide the name of your supervisor.
  13. Site/Program/Activity: Indicate the specific program or activity you will be involved in.
  14. Phone Number: Enter your supervisor's contact number.
  15. Signatures: Sign and date the form at the bottom, both as the volunteer and for the authorized state agency representative.

Key takeaways

  • The Wisconsin DOA-3009 form is used to establish a formal agreement between a volunteer and a state agency.

  • Volunteers must provide personal information, including their name, address, and contact details, on the form.

  • It is essential for volunteers to understand that they are not considered employees of the state and are not eligible for benefits like Worker’s Compensation.

  • The form outlines specific responsibilities for both the volunteer and the state agency, ensuring clarity in expectations.

  • Volunteers should be aware that they must follow all work rules and understand the duties outlined in the Position Description provided by the agency.

  • If a volunteer will be driving a state vehicle, they must complete additional documentation and adhere to the agency's driving policies.

  • The agreement can be canceled by either party at any time, providing flexibility for both the volunteer and the agency.

  • Annual reviews of the Volunteer Agreement are required to ensure that both parties remain aligned on expectations and responsibilities.

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Documents used along the form

The Wisconsin DOA-3009 form is an essential document for individuals volunteering with state agencies. It outlines the agreement between the volunteer and the agency, detailing responsibilities, expectations, and the nature of the volunteer's role. Alongside this form, several other documents may be required to ensure a smooth and compliant volunteering experience. Below is a list of commonly used forms that complement the DOA-3009.

  • Volunteer Driver Vehicle Use Agreement (DOA-3685): This form must be completed by volunteers who will be driving state vehicles. It ensures that volunteers understand the driving policies and meet the necessary standards before operating a state vehicle.
  • Position Description: Provided by the state agency, this document outlines the specific duties and responsibilities expected of the volunteer. It serves as a guide for what the volunteer will be doing during their service.
  • Volunteer Safety Training Acknowledgment: This form confirms that the volunteer has received training on workplace safety and understands the protocols to follow while volunteering. It helps ensure a safe environment for everyone involved.
  • Background Check Authorization: Some volunteer positions may require a background check. This document allows the agency to conduct the necessary checks to ensure the safety and integrity of the program.
  • Pennsylvania Motor Vehicle Bill of Sale: For those dealing with vehicle transfers in Pennsylvania, you can refer to the topformsonline.com/pennsylvania-motor-vehicle-bill-of-sale for guidance on necessary documentation and procedures involved in vehicle ownership transfer.
  • Emergency Contact Information Form: Volunteers are often required to provide emergency contact details. This form ensures that the agency has up-to-date information in case of an emergency during volunteer activities.
  • Volunteer Agreement - Cash Exchange: For volunteers involved in handling cash, this form outlines the responsibilities related to cash management. It emphasizes accountability and compliance with state procedures.
  • Annual Review and Update Form: This document is used to review and update the volunteer agreement on an annual basis. It ensures that both the volunteer and the agency are aligned on expectations and responsibilities.

Each of these forms plays a crucial role in fostering a positive and effective volunteer experience. Completing them accurately helps maintain clear communication between volunteers and state agencies, ensuring that everyone understands their roles and responsibilities. If you have any questions about these documents or need assistance, feel free to reach out for guidance.